Class Scheduling & Enrollment

1. Overview

DojoMaster's class scheduling system provides a flexible, powerful way to organize your training programs. The system uses a two-tier approach: Class Types define categories of classes (like "Beginner Karate" or "Advanced Sparring"), while individual Classes represent specific scheduled sessions with instructors, times, and enrolled students.

2. Prerequisites

Before creating classes, ensure you have:

• ✓OWNER or admin SENSEI role (required to create classes)
• ✓Belt system configured if you plan to set minimum belt rank requirements (see Belt System Configuration Guide)
• ✓Instructors added to your club with SENSEI or SEMPAI roles (see User Roles Guide)
• ✓Understanding of your class structure: What types of classes you offer, their schedules, and requirements

3. Creating Class Types

Class Types serve as templates for your classes. They define the category, visual appearance, and default requirements.

How to Create a Class Type

1. 1.Navigate to Settings → "Class Types"
2. 2.Click "Add Class Type" or "New Class Type"
3. 3.Complete the class type form with the following information

Class Type Fields

4. 4.Click "Save" or "Create Class Type"

4. Creating Classes

Once you have Class Types configured, create individual classes with specific schedules and instructors.

How to Create a Class

1. 1.Navigate to Classes from your dashboard
2. 2.Click "Add Class" or "New Class"
3. 3.Complete the class creation form

Basic Information

Schedule Configuration

DojoMaster supports both single-day and recurring multi-day classes:

Instructor Assignment

Enrollment Requirements

Stripe Award Model

Choose how stripes (progress markers between belt ranks) are awarded in this class:

4. 4.Review all settings and click "Create Class" or "Save"

5. Managing Class Enrollment

Once classes are created, you can enroll students and manage the class roster.

Enrolling Students in a Class

1. 1.Navigate to Classes and select the class
2. 2.Click "Enroll Student" or "Add Student"
3. 3.Select a student from the dropdown (only eligible students are shown)
4. 4.Click "Enroll" to confirm

Removing Students from a Class

1. 1.Navigate to the class and view the roster
2. 2.Find the student you want to remove
3. 3.Click "Remove" or the remove icon (🗑️)
4. 4.Confirm the removal

6. Viewing and Managing the Class Roster

The class roster shows all currently enrolled students and provides quick access to student information.

Roster Information

For each enrolled student, you can view:

• •Student Name: Full name with avatar (if available)
• •Student Number: Unique identifier for the student
• •Current Belt Rank: Student's current belt level
• •Enrollment Date: When the student joined the class
• •Attendance Rate: Percentage of classes attended (if available)

Quick Actions from Roster

• •Click a student's name to view their full profile
• •Use the remove button to unenroll a student
• •View current enrollment count vs. maximum capacity

7. Editing and Deactivating Classes

Editing a Class

1. 1.Navigate to Classes and select the class to edit
2. 2.Click "Edit" or "Edit Class"
3. 3.Modify any field (name, schedule, instructors, requirements, stripe award model)
4. 4.Click "Save Changes"

Deactivating a Class

Instead of deleting classes (which would lose historical data), deactivate them:

1. 1.Navigate to the class you want to deactivate
2. 2.Click "Edit" or access class settings
3. 3.Toggle the "Active" status to OFF or uncheck "Is Active"
4. 4.Save the changes

Deactivated classes:

• •No longer appear in active class lists
• •Cannot accept new enrollments
• •Preserve all historical attendance and enrollment data
• •Can be reactivated at any time

8. Understanding Recurring Classes

Recurring classes allow you to schedule a single class that meets on multiple days each week, simplifying management for classes that follow a regular pattern.

When to Use Recurring Classes

How Recurring Classes Work

• •Single Enrollment: Students enroll once and are automatically enrolled for all selected days
• •Unified Roster: One class roster applies to all days
• •Attendance Tracking: Attendance is tracked separately for each day's session
• •Same Schedule: All selected days use the same start and end times

9. Capacity Management

Setting capacity limits helps you maintain optimal class sizes and ensure quality instruction.

Setting Maximum Students

When creating or editing a class, you can set a maximum number of students (1-100). This limit:

• •Prevents enrollment once the limit is reached
• •Displays current enrollment count vs. capacity (e.g., "15/20 students")
• •Shows "Full" status when capacity is reached
• •Can be adjusted at any time (even after enrollment begins)

Unlimited Capacity

Leave the "Maximum Students" field empty or set to null for unlimited enrollment. This is useful for:

• •Large group classes with flexible space
• •Online or virtual classes
• •Open training sessions

10. Common Pitfalls and Troubleshooting

11. Related Features

Class scheduling works together with other DojoMaster features:

12. Next Steps

Now that you understand class scheduling and enrollment:

1. 1.Create class types: Define categories for all your training programs (Beginner, Intermediate, Advanced, Sparring, etc.)
2. 2.Schedule classes: Create individual classes with specific days, times, and instructors
3. 3.Enroll students: Add students to appropriate classes based on their age and belt rank
4. 4.Configure stripe awards: Choose automatic or manual stripe award models for each class
5. 5.Start tracking attendance: Use the attendance tracking system to monitor student participation
6. 6.Review and adjust: Regularly review class rosters, capacity, and requirements to optimize your program